(Expired) Request for Proposals (RFP): Sunset Harbor to Highway 211 Water Transmission Main Connection

06.23.2017

Brunswick County is requesting proposals from qualified engineering, environmental, and water resource firms for the services associated with design of water main improvements along Sunset Harbor Road at the school to the intersection with the existing main at Highway 211. The pipe shall be approximately 5,200 linear feet of 12” PVC C900.

Firms interested in being considered for this work should submit proposals to:

    Post Office Delivery
    Barry R. Guise, P.E.
    Project Manager
    Brunswick County Public Utilities
    P. O. Box 249
    Bolivia, NC 28422
    Hand Delivery or Alternate Shipping Service
    Barry R. Guise, PE
    Project Manager
    Utilities Operations Center
    250 Grey Water Road NE
    Supply, NC 28462

For consideration, five (5) copies of the response to this request for proposal must be submitted to the County by close of business (4:30 p.m.) on Monday, July 31, 2017. Proposal sections shall be divided by tabs that indicate the title of each section. At a minimum, the proposal should include the following information:

  1. Qualifications of the employees who will be assigned to the project. The project manager and other key team members should be clearly identified. If subcontractors are to be used for any portion of the work, they should be identified and their qualifications included.
  2. Experience on similar projects. The proposal should include a description and contact person for projects that were similar in size and scope as this project. Please limit this to seven (7) projects over the last five (5) years.
  3. A project schedule for design through completion of construction including key milestones should be included. The project schedule should start from the Notice to Proceed and include, at minimum, one week intervals for County staff reviews. A project schedule will be included in the contract for this work.
  4. A brief description of the project approach to be used by the firm should be included.
  5. A brief discussion of the firm’s ability to meet the budget constraints on the project should be included. This includes an estimate of man-hours required to complete the various components of the project. Each task shall be subtotaled in addition to project totals.

Brunswick County reserves the right to select the firm that best meets its needs and negotiate a final Scope of Work that reflects the work to be done. All firms submitting a proposal will receive notification once the contract has been awarded.

A more detailed description of the work to be performed is contained in the following Scope of Work. Firms submitting proposals should use the enclosed scope as a guide but should develop their own Scope of Work based upon their experiences on similar projects. The County will negotiate and refine a final Scope of Work with the selected consultant. The consultant’s final contract shall be based on a lump sum amount, inclusive of permit application fees and other expenses (printing, mileage, etc.). No additional compensation shall be made for reimbursable items. Brunswick County Public Utilities standard consulting contracts shall be used.

If you have any questions, please call us at (910) 253-2460.

Barry R. Guise, P.E.
Project Manager

SCOPE OF WORK
SUNSET HARBOR ROAD TO
HIGHWAY 211 WATER TRANSMISSION MAIN CONNECTION

  1. WETLANDS DELINEATION
    Consultant shall perform wetlands delineation sufficient for receipt of all Army Corps and DEQ permitting. Wetland areas that are sufficiently dry that would result in only temporary impacts to wetlands shall be evaluated for pipe installation using open trench techniques.

  2. GEOTECHNICAL INVESTIGATION
    Consultant shall perform geotechnical evaluation at all likely directional drill locations. Geotechnical borings shall be advanced to refusal or to a depth adequate for horizontal directional drilling path clearance. Geotechnical recommendations and soil boring logs shall be incorporated into the Contract Documents. The cost for geotechnical investigation shall be provided on a per each basis.

  3. SURVEY
    Consultant shall provide base mapping of the route inclusive of all aboveground and underground features and driveway material type. All aboveground features shall be surveyed, including breaks in elevation (centerline and top of ditch, etc.). All drainage pipes/culverts shall show material type, invert, and top elevation. An adequate number of elevation points shall be surveyed to develop contours of the area. Consultant shall clearly indicate all utilities, indicating size, type, and owner information. Survey data shall be supplemented by existing maps, as-builts, and utility locates. As appropriate, base mapping will indicate both edges of pavement and existing utilities on both sides of the roadway. Additionally, edges of wetlands, geotechnical boring sites, and Subsurface Utility Engineering Quality Level A locates (potholing) shall be surveyed and clearly shown on the base mapping. Adjacent properties shall be identified by owner and Parcel ID Number.

  4. PRELIMINARY DESIGN PHASE
    Sunset Harbor Road to Highway 211 Water Transmission Main Connection – The design of approximately 5,200+/- linear feet of new 12” PVC C900 iron water main complete with all connections and appurtenances (restraints, stub outs, fire hydrants, air relief valves, isolation valves, services, etc.) shall be required to make connection at the designated points. It is expected that the design shall include both open-cut and trenchless pipe installation.

    Consultant shall prepare design drawings, details, and technical specifications adequate to apply for and receive all necessary governmental approvals (zoning approval, permits, encroachments, etc.). For directional drills, Fusible PVC shall be used as the base bid and HDPE pipe shall be shown as an alternate. Any HDPE directional drill piping shall be upsized to provide the best-match interior diameter to the piping installed by open-cut methods. Preliminary Drawings shall clearly indicate easement areas, check valves, shut-off valves, directional drill locations, bore and jack locations, air release valves, vaults, and bypass piping as needed. The Owner shall submit comments to the Consultant which the Consultant shall then incorporate into the Preliminary Plans.

  5. PERMITTING
    Upon approval of the Preliminary Drawings, the Consultant shall determine the necessary permits for the project and prepare and submit permits and permit fees to regulatory agencies. A list of potential permits follows:

    • NCDOT Encroachment Agreement
    • US Army Corps Permits and/or Notifications (401/404 Permits)
    • NCDEQ Division of Water Quality Wetlands Permits
    • NCDEQ Division of Water Quality Water Supply Section Permit including Engineering Report
    • NCDEQ Division of Land Resources Erosion and Sediment Control Permit
    • NCDEQ Division of Water Quality Stormwater Permit
    • Brunswick County Stormwater Permit (as needed)
    • Brunswick County Zoning and Planning Approval Inclusive of All Required Departmental Approvals (Engineering, Fire Marshal, etc.)
  6. The Consultant shall perform field work, furnish plans and specifications, document preparation, regulatory and governmental meetings, responses, evaluate alternatives, and provide recommendations concerning wetland permitting.

  7. FINAL DESIGN PHASE
    Upon receipt of the NCDOT Encroachment Agreement or notice by the Owner, the Consultant shall prepare final design drawings, details, and Contract Documents for bidding purposes. The Consultant shall provide an updated Opinion of Probable Cost. The Owner shall submit comments to the Consultant which the Consultant shall then incorporate into the Final Plans.

  8. EASEMENT MAPS
    Upon receipt of the NCDOT Encroachment Agreement or notice by the Owner, the Consultant shall prepare easement maps. Mapping shall comply with the requirements of the local zoning officer, Register of Deeds, and the Brunswick County Planning Department. Consultant shall receive all signatures from Zoning Compliance Officers and Planning Department personnel necessary for recording of the maps. Initially, two (2) easements will be required with provision in the final contract to add or delete easement maps as necessary on a per each basis.

  9. BIDDING AND NEGOTIATING PHASE
    Standard County “front end” documents shall be provided to the Consultant for use in preparing the final Contract Documents. These shall be modified by the Consultant for items specific to the project. The Consultant shall review and utilize Brunswick County standard technical specifications when available and applicable and shall supplement Brunswick County technical specifications as needed. The Consultant shall ensure there is no overlap between the Consultant’s technical specifications and the County’s standard “front end” documents and technical specifications. The Consultant shall assist in advertising the project; conduct a pre-bid meeting; post bid documents to plan room internet sites; provide all necessary hard copy Contract Documents; respond to Contractor questions; evaluate substitutions; prepare and distribute addenda and clarifications; attend bid opening; review bids; provide certified bid tabulation; assist with bid protests; make recommendation of award; consult with Owner on the acceptability of Contractors, suppliers, and manufacturers; and assist Owner in negotiations with Contractors. Upon review of all pertinent bid data the Consultant shall provide a written recommendation of award to the Board of Commissioners.

  10. CONSTRUCTION PHASE
    Consultant shall provide sufficient project inspection and shall consult with the County Inspector sufficiently for the Consultant to provide all necessary certifications at the close of the project. Consultant shall evaluate all test reports; assist Owner in selection and/or approval of an independent testing laboratory; review construction observation reports; ensure compliance to the Contract Documents; prepare conformed documents; conduct a pre-construction meeting; conduct monthly progress meetings; inspect the project no less than once per week and document inspection findings; review shop drawings and contract required submittals; review schedules (Progress, Submittal, Values); review Requests for Information; issue clarifications and interpretations of the Contract Documents; prepare change orders and work change directives; review and approve applications for payment; develop punch lists; review maintenance and operating instructions, guarantees, and bonds; and conduct final walk-throughs. The Consultant shall prepare Record Drawings showing appropriate record information based on project annotated record documents received from Contractor and furnish such Record Drawings to Owner. The Consultant shall prepare operation and maintenance manuals as required. The Consultant shall assist the Owner in determining the date of Substantial Completion and Final Completion.

  11. POST-CONSTRUCTION PHASE
    Visit the project to observe any apparent defects in the work, assist Owner in consultations and discussions with Contractor concerning correction of any such defects, and make recommendations as to replacement or correction of defective work, if any. Visit the project within one month before the end of the Construction Contract’s warranty period to ascertain whether any portion of the work is subject to correction and provide Owner a report of findings. Verify any warranty work completed by the Contractor is in compliance with the Contract Documents.