Invitation to Bid: On-Call Construction Services

08.31.2021

Addendum no. 1 – Date change

Click HERE for full scope of work and supporting documents

Brunswick County is issuing this Invitation to Bid (“ITB”) for 2021 On-Call Construction Services.  Services may include, but are not limited to, water services, sewer services, sewer grinder installation, and horizontal directional drilling.  Additional detail regarding the Scope of Work is more fully set forth herein and in the Form of Proposal, attached hereto and incorporated herein by reference.

It is the intent of Brunswick County to enter into a Single Prime contract.

Any contract that is awarded shall be for an initial period of one (1) year commencing with the Notice of Award, with an option to renew for an additional one (1) or two (2) year period upon mutual written agreement of both parties. The initial amount of the contract shall not exceed a total of Two Hundred Fifty Thousand and No/100 Dollars ($250,000.00) per contract year.  In the event completion of services activated by a Notice to Proceed under the contract will exceed the cumulative total of $250,000.00, the total amount of the contract may be increased, subject to approval by the Brunswick County Board of Commissioners. Work under a contract shall be assigned on an as-needed basis to be determined by Brunswick County in its sole and absolute discretion.  Contract award does not authorize notice to proceed.  Should a contract be activated, Brunswick County will issue a formal Notice to Proceed for those specific services.   No work is guaranteed under any contract.

Scope of Work

Services may include, but are not necessarily limited to, those set forth below and in the attached Form of Proposal:

  • Water services. Contractor shall perform services in connection with short side and long side water service and tap installation and/or repair.  Brunswick County will supply all meters
  • Sewer services, including sewer grinder pump station installation. Installation of Residential Simplex Grinder Pump Stations and Residential High Head Simplex Grinder Pump Stations, including connection to the force main, by open trench or bore methods, including valves/valve boxes, and up to 200’ of piping. Brunswick County will supply all Residential Simplex Grinder Pump Stations and Residential High Head Simplex Grinder Pump Stations
  • Horizontal Directional Drill services for C900 pipe. Contractor shall field verify all directional drill lengths as required for complete installation. Contractor shall also be responsible for all clearing, trenching and excavation work (including all rock excavation), disposal of excess materials, temporary shoring and bracing, dewatering, furnishing and installing all pipe, jointing materials, joint restraints, pipe embedment, final backfill, pipe collars, concrete anchors, thrust blocking, warning tape, and tracer wire
  • Removal and disposal of all excavated materials

Brunswick County reserves the right to develop specific Scopes of Work for services activated by a Notice to Proceed under the contract.

Proposal Submittal Requirements

Sealed bids must be received by 3:00 p.m. ET on September 30, 2021, in the Brunswick County Public Utilities Operations Center located at 250 Grey Water Road NE, Supply, NC 28462.  Sealed bids must be clearly marked: “2021 On-Call Construction Services.” The name, address and North Carolina license number of the bidder shall be clearly marked on the sealed envelope.  Brunswick County will not be responsible for the failure of any mail or delivery service to deliver a proposal.  Regardless of the manner of submission, bids received after the aforementioned date and time or bids not submitted at the correct location or in the designated manner will not be accepted.  Sealed bids will be opened publicly and read aloud at 3:00 p.m. ET on  September 30, 2021,  in the Brunswick County Public Utilities Operations Center located at 250 Grey Water Road NE, Supply, NC 28462.

Pre-Bid Meeting

An open pre-bid meeting will be held for all interested bidders and vendors on September 16, 2021, at 3:00 p.m. ET in the Brunswick County Public Utilities Operations Center located at 250 Grey Water Road NE, Supply, NC 28462. Directions are as follows: From Wilmington follow US 17 toward Supply.  Turn right onto Hwy. 211 heading toward Bolton.  Turn right onto Grey Water Road in approximately one mile (beside athletic park). Utilities Operations Center is on right.

Site Visitation: N/A

Additional Information

Copies of the bid documents can be downloaded at https://www.brunswickcountync.gov/bid/

Copies of all Brunswick County standard specifications and details may be reviewed at: http://www.brunswickcountync.gov/engineering/design-manual/  

http://www.brunswickcountync.gov/engineering/water-sewer-details/

Brunswick County reserves the unqualified right to reject any and all bids.  A 5% bid bond or deposit is required.

Brunswick County has implemented a Minority Business Enterprise Policy that requires Contractors to exhibit a good-faith effort to contact minority business subcontractors whose work on the project would represent 10% of the total value of the work.

All Contractors must be properly licensed.  Additional instructions to bidders are included herein.

Brunswick County reserves the right to request financial information for any bidder, in order to support the viability of the bidder.

Brunswick County will not be responsible for any costs or expenses incurred by the bidder in submitting a bid or for any other activities associated therewith, except for the reimbursement of bonds as more fully set forth in the Notice to Bidders.  Further, Brunswick County reserves the right to cancel the work described herein prior to issuance and acceptance of any contractual agreement even if the Board of Commissioners has formally accepted the recommendation.

Any changes to the specifications or Scope of Work or clarifications to the bidding documents will be made in the form of an Addendum to these Bidding Documents and and posted on the County’s website.  Bidders are responsible for ensuring that they have all addenda.

If a contract is to be awarded, it will be awarded to the lowest responsible, responsive bidder, taking into consideration quality, performance, and the time specified in the bids for the performance of the contract.  Contract award does not guarantee contract activation.  Contractor will not be authorized to proceed with any work until the contract is activated with a Notice to Proceed issued by Brunswick County, the timing of which shall be determined by Brunswick County in its sole and absolute discretion.

Sealed bids must be received by 3:00 p.m. ET on September 30, 2021, in the Brunswick County Public Utilities Operations Center located at 250 Grey Water Road NE, Supply, NC 28462, for the furnishing of labor, materials, and equipment in connection with:  2021 On-Call Construction Services.  Brunswick County will not be responsible for the failure of any mail or delivery service to deliver a bid.  Regardless of the manner of submission, bids received after the aforementioned date and time or bids not submitted at the correct location or in the designated manner will not be accepted.  Sealed bids will be opened publicly and read aloud at 3:00 p.m. ET on September 30, 2021, in the Brunswick County Public Utilities Operations Center located at 250 Grey Water Road NE, Supply, NC 28462.

Sealed bids shall be labeled with the project name, Contractor’s name, address, and license number and must be marked “SEALED BID, DO NOT OPEN.”  Bids shall be sent to: 

Shipping Service or Hand Delivery
Brunswick County Public Utilities
Utilities Operations Center
ATTN:  Brent Lockamy
250 Grey Water Road NE
Supply, NC  28462

US Post Office
Brunswick County Public Utilities
ATTN:  Brent Lockamy
P. O. Box 249
Bolivia, NC  28422

Project Description:  2021 On-Call Construction Services.  The foregoing description shall not be construed as a complete description of all work required.

Bids will be received as Single Prime.  All bids shall be lump sum with provisions for unit prices as indicated in the Form of Proposal.  The contract will be for an initial period of one (1) year commencing with the Notice of Award, with an option to extend for an additional one (1) or two (2) year period upon mutual written agreement of both parties.

Pre-Bid Meeting: An open pre-bid meeting will be held for all interested bidders and vendors on September 16, 2021, at 3:00 p.m. ET in the Brunswick County Public Utilities Operations Center located at 250 Grey Water Road NE, Supply, NC 28462. Directions are as follows: From Wilmington follow US 17 toward Supply. Turn right onto Hwy. 211 heading toward Bolton.  Turn right onto Grey Water Road in approximately one mile (beside athletic park). Utilities Operations Center is on right.

Any questions regarding the project, issues, and bidding procedures shall be submitted in writing to Brent Lockamy via email or fax as provided below no later than 5:00 p.m. ET on September 23, 2021. A copy of all questions, answers, clarifications, and amendments will be made in the form of an Addendum to these Bidding Documents and will be supplied to all known prospective bidders and posted on the County’s website.  Bidders are responsible for ensuring that contact information (email and fax) is correct and on file with the person designated below.  Bidders are responsible for ensuring that they have all addenda.

Brenton S. Lockamy, PE
Email: brent.lockamy@brunswickcountync.gov
Fax: 910-253-4305
Phone: 910-253-2460