(Expired) Request for Proposals (RFP): Utilities Operations Center Building Expansion


Brunswick County is requesting proposals from qualified architectural and engineering firms for the services associated with design of the Utilities Operations Center building expansion at 250 Grey Water Road NE, Supply, NC 28462. The Brunswick County Utilities Operations Center was completed in 2010 and the design of the Center included future building expansion areas. Based on growth of the utility, Brunswick County desires to expand the metal building into one of these areas. It is estimated that the expanded building area will be approximately 2,300 sf.

Firms interested in being considered for this work should submit proposals to:

Post Office Delivery
Paul Biagiotti
Brunswick County Public Utilities
P. O. Box 249
Bolivia, NC 28422

Hand Delivery or Alternate Shipping Service
Paul Biagiotti
Utilities Operations Center
250 Grey Water Road NE
Supply, NC 28462

For consideration, five copies of the response to this request for proposal must be submitted to the County by close of business (4:30 p.m.) on Friday, June 29, 2018. The proposal should include the following information:

    1. Qualifications of the employees who will be assigned to the project. The project manager and other key team members should be clearly identified. If subconsultants are to be used for any portion of the work, they should be identified and their qualifications included.
    2. Experience on similar projects. The proposal should include a description and contact person for projects that were similar in size and scope as this project.
    3. A project schedule for design through completion of construction including key milestones should be included. The project schedule should start from the Notice to Proceed and include, at minimum, one-week intervals for County staff reviews. A project schedule will be included in the contract for this work.
    4. A brief description of the project approach to be used by the firm should be included.

Brunswick County reserves the right to select the firm that best meets its needs and negotiate a final Scope of Work that reflects the work to be done, or to reject all proposals. All firms submitting a proposal will receive notification once the contract has been awarded. Award of the project is dependent on Brunswick County Board of Commissioners budget approval.

A more detailed description of the work to be performed is contained in the following Scope of Work. Firms submitting proposals should use the following scope as a guide but should develop their own Scope of Work based upon their experiences on similar projects. The County will negotiate and refine a final Scope of Work with the selected Consultant. The Consultant’s final contract shall be based on a lump sum amount, inclusive of permit application fees and other expenses (printing, mileage, per diem, etc.). No additional compensation shall be made for reimbursable items. The Consultant shall provide evidence of Errors and Omissions Insurance.

If you have any questions, please call us at (910) 253-2627.

Paul Biagiotti
Brunswick County Public Utilities

Utilities Operations Center Building Expansion

      The selected Consultant should meet with County staff to refine the goals and objectives of the project. The County will provide as-built plans of the Utilities Operations Center that indicate areas of potential expansion and conduct an on-site tour of the facility. Based on the goals of the project, the Consultant shall provide a brief Basis of Design memo indicating design objectives, recommended areas for expansion, the type of construction, space allocation, anticipated permits/approvals, a conceptual layout of the facilities, site requirements, a preliminary estimate of construction costs, and any other pertinent information to form a basis for the work. The Consultant shall provide copies of the recommendations and review with the Owner for any modifications or comments.


    The building expansion site is located on structural fill. The County will provide access to previous geotechnical and soils report as requested. The Consultant shall evaluate the need to perform soil and/or a geotechnical evaluation and include any such needed work in their scope of work.



    Consultant shall provide any additional base mapping needed to supplement the as-built drawings. At the request of the Consultant, Brunswick County will provide Level A survey information on existing utilities within the Utilities Operations Center property.



    Based on the approved concept drawings, the Designer shall prepare Preliminary Drawings and other documents to fix and describe the character of the project as to architectural, structural, mechanical, and electrical systems and any other elements as may be appropriate. The Owner will relocate the existing sewer grinder pump panel and basin, if necessary. The preliminary plans shall be submitted to the Owner for review and approval and the Consultant shall then incorporate agreed upon modifications into the Design Documents.



    Upon approval of the Preliminary Drawings, the Consultant shall prepare and submit Contract Documents to the appropriate regulatory boards for approval of any necessary permits, zoning, planning, Department of Insurance, or other approvals required for overall approval of the project. The actual building permit(s) will be acquired by the contractor(s) but any necessary modifications to the Contract Documents shall be the responsibility of the Designer. The Consultant shall perform any needed field work, furnishing of plans and specifications, document preparation, regulatory and governmental meetings, responses, evaluation of alternatives, and recommendations necessary to receive regulatory approval.



    Based on the approved Preliminary Design Documents and permitting conditions, the Consultant shall prepare final design drawings, details, and specifications for bidding purposes. The Consultant shall provide an updated Opinion of Probable Cost. The Designer shall provide a listing of recommended furniture needs for the expansion space. The Designer is responsible for all necessary plans, specifications, and approvals to enable the Contractor to bid and construct the work. The Owner shall submit comments to the Consultant which the Consultant shall then incorporate into the Final Plans.



    The Consultant shall assist in advertising the project; conduct a pre-bid meeting; post bid documents to plan room internet sites; provide all necessary hard copy Contract Documents; respond to Contractor questions; evaluate substitutions; prepare and distribute addenda and clarifications; attend bid opening; review bids; provide certified bid tabulation; assist with bid protests; make recommendation of award; consult with Owner on the acceptability of Contractors, suppliers, and manufacturers; and assist Owner in negotiations with Contractors.



    Consultant shall provide sufficient project inspection and shall consult with the County Inspector sufficiently for the Consultant to provide all necessary certifications at the close of the project. Consultant shall evaluate all test reports; assist Owner in selection and/or approval of an independent testing laboratory; review construction observation reports; ensure compliance to the Contract Documents; prepare conformed documents; conduct a pre-construction meeting; conduct monthly progress meetings; inspect the project no less than once per month and document inspection findings; review shop drawings and contract required submittals; review schedules (Progress, Submittal, Values); review Requests for Information; issue clarifications and interpretations of the Contract Documents; prepare change orders and work change directives; review and approve applications for payment; develop punch lists; review maintenance and operating instructions, guarantees, and bonds; and conduct final walk-throughs. The Consultant shall prepare Record Drawings showing appropriate record information based on project annotated record documents received from Contractor and furnish such Record Drawings to Owner in digital and paper format. The Consultant shall prepare operation and maintenance manuals as required. The Consultant shall assist the Owner in determining the date of Substantial Completion and Final Completion. Brunswick County will assign a County Utilities Inspector to assist the Designer with daily inspection services.



    Visit the project to observe any apparent defects in the work, assist Owner in consultations and discussions with Contractor concerning correction of any such defects, and make recommendations as to replacement or correction of defective work, if any. Visit the project within one month before the end of the Construction Contract’s warranty period to ascertain whether any portion of the work is subject to correction and provide Owner a report of findings. Verify any warranty work completed by the Contractor is in compliance with the Contract Documents.