Request for Proposals – Right-of-Way Maintenance Kings Bluff Raw Water Line

11.08.2022

Click HERE for supporting documentation

Addendum No. 1  Questions and Answers – Click Here

Addendum No. 1  Map – Click Here

PROJECT OVERVIEW

Brunswick County is seeking proposals from well-qualified entities to perform right-of-way maintenance at the Kings Bluff Pump Station located at 246 Private Road 703, Riegelwood, NC 28465. Brunswick County is the contract operator of the Kings Bluff Pump Station. A 22-mile raw water line easement runs from the pump station to Highway 421 North in New Hanover County. The easement is 75feet wide for the first 14 miles and then narrows to 50 feet for the remaining distance to Highway 421 North.

 

SCOPE OF WORK

Brunswick County has established the following objectives for this project.  Any changes to the specifications or Scope of Work will be made in the form of an Addendum to this Request for Proposals and will be supplied to all known prospective contractors and posted on the Brunswick County website. Contractors will be responsible for ensuring that they have all addenda. Brunswick County may negotiate and refine the final Scope of Work with the selected contractor.  Brunswick County reserves the right to negotiate additional services with the selected contractor at any time after the initial contract award.

The selected contractor shall mow the right-of-way in one (1) mowing cycle between September through December each year. The selected contractor shall also hand-cut vegetation from the Kings Bluff Pump Station riverbank out to the river’s edge beyond the dock yearly between September and December. The selected contractor shall also trim trees at the edges of the right-of-way to a height of ten (10) feet in order to maintain proper vehicle access and to avoid vehicle damage from low hanging vegetation along the easement.

All creek crossings, ponds, and/or low wet areas that cannot be mowed with regular mowing equipment shall be cut with specialty equipment or by hand annually.

The water line easement crosses private property, and access to the right-of-way is limited to road crossings.  If access to private property is necessary, it shall be the sole responsible of the selected contractor to negotiate with landowners for such access. The selected contractor must respect landowner crops and field tillage. Any damage will be the sole responsibility of the selected contractor.

Right-of-way maintenance shall include, without limitation, creek crossings’ vegetation, weed eating around vaults, pipes, and other structures that pertain to the conveyance of raw water to customer vaults.  Application of herbicides is limited to areas around manholes, fences, valve boxes, and above-ground infrastructure related to the waterline. Herbicide use may be denied by the landowner.

The selected contractor must provide at least two (2) weeks’ notice to County before beginning mowing operations to ensure mowing operations can proceed without inhibiting utility functions.

Once the selected contractor commences work, mowing must be a continuous effort until the designated area is completely and neatly mowed to a uniform maximum height of six (6) inches for all vegetation.  Notwithstanding the foregoing, tree trimming shall result in the reduction of vegetation, limbs, and branches to a minimum height of ten (10) feet from the ground within the easement. The selected contractor should use a slope mower with articulated arm attached, or equivalent, as the designated area may be unsafe for wheeled equipment. Hand-cutting of vegetation shall be limited to the use of hand tools.  No rolling or track vehicles may be used. The selected contractor shall be required to work around certain obstacles within the existing pipeline infrastructure to include, without limitation, signposts, concrete vaults, ductile iron pipe, bollards, mailboxes, and other associated pipeline equipment that may be present.

 

PROPOSAL DEADLINE AND SUBMISSION REQUIREMENTS

All proposals must include the following:

• The proposal title and due date and time
• A cover letter/letter of intent on contractor’s letterhead, signed by an authorized representative of contractor, expressly agreeing to Brunswick County’s terms and conditions contained in this Request for Proposals and its attachments
• The contractor’s name or company name, address and telephone number
• The name, address and telephone number of company representatives with the authority to answer questions or provide clarification regarding the proposal’s contents
• A list of key personnel to be assigned to perform the services and each person’s qualifications. Personnel should possess relevant and diverse knowledge and expertise in their respective fields
• The names of any and all subcontractors expected to perform services in connection with the project and their qualifications. Include the estimated percentage of work that each subcontractor is expected to perform.  Brunswick County reserves the right to accept or reject any proposed subcontractor
• A detailed Form of Proposal in substantially the form attached hereto and incorporated herein by reference
• A full description of services and processes that will be implemented and ongoing to complete the project in the most efficient, timely and comprehensive manner. The description should include a detailed implementation plan and project schedule outlining the primary tasks, estimated hours, responsibility, major deliverables and timing, including an estimated start date.  Additional project deliverables are set forth below
• Any assistance requirements from Brunswick County
• A detailed company description and history, including the areas of expertise related to the project. Contractors must have a minimum of five (5) years’ experience in right-of-way maintenance
• A reference list of at least three (3) current projects or projects completed within the past twenty-four (24) months for projects of similar size and scope, including the name and telephone number of a contract person for each reference listed
• Certificate of Insurance as evidence that contractor meets the County’s Minimum Insurance Requirements attached hereto

Contractors shall provide documentation sufficient to clearly demonstrate that their firm meets or exceeds the requirements set forth in this Request for Proposals.  Failure to provide such documentation may result in the proposal being deemed non-responsive.

In addition to the foregoing, Brunswick County reserves the right to request financial information for any contractor, in order to support the viability of the contractor.

Those interested should submit one (1) hard copy or one (1) electronic .pdf copy of the proposal through email.  Proposals may be mailed, hand delivered, or emailed to the following:

Mail:
Brunswick County Public Utilities
ATTN: Glenn Walker
P.O. Box 249
Bolivia NC 28422

Hand Delivery:
Brunswick County Public Utilities Operations Center
ATTN: Glenn Walker
250 Grey Water Road
Supply, NC 28462

Email: glenn.walker@brunswickcountync.gov

Proposals must be received no later than 4:00 pm ET on December 2, 2022. Brunswick County will not be responsible for the failure of any mail or delivery service to deliver a proposal prior to the stated date and time.  Regardless of the manner of submission, any proposal received after the stated date and time will not be considered. Incomplete proposals or proposals inconsistent with the required format may be disqualified from consideration.

 

QUESTIONS/ADDENDA

 Questions or requests for further information regarding this Request for Proposals shall be submitted in writing to the attention of Glenn Walker at glenn.walker@brunswickcountync.gov no later than 4:00 pm ET on November 18, 2022.  A copy of all questions, further clarifications and answers will be made in the form of an Addendum to this Request for Proposals and will be provided to all known contractors and posted on the County’s website.  Contractors are responsible for ensuring that they have all addenda.